Terms and Conditions

Last updated: April 27, 2025

Welcome to Mission Minded Event Co! We're so glad you're here. These Terms & Conditions outline the rules and guidelines for working with us. By hiring us, you agree to these terms — let's make something amazing together!

1. Services

Mission Minded Event Co. offers the following types of services for organizations (nonprofit & social impact) and individuals:

  • Nonprofit Consulting

  • Event Strategy, Planning, Management, & Execution

  • Community Engagement (Peer-to-Peer, Volunteer Engagement, etc.)

Our services are available through packages, custom quotes, retainers, and commissions.

2. Booking & Payments

To secure our services, we require:

  • A non-refundable deposit once the contract is signed.

  • Payments are processed via a digital invoice (credit card, bank transfer, or other listed methods. Credit card payments are subject to credit card processing fees).

Failure to pay final invoices on time may result in the cancellation of services.

3. Cancellations & Rescheduling

  • Client agrees to provide thirty days written notice for any project or engagement cancellations and the effective date shall be the 30th day.

  • Deposits or payments made prior to the date of cancellation are non-refundable and any payments due on or before the date of cancellation must be paid and will be considered payment for services rendered to date.

  • In the event of a cancellation, clients are to pay all outstanding invoices and a final invoice for any work performed by Mission Minded Event Co. prior to the effective date of cancellation.

  • Deposits or initial payments may be applied toward future services if the client reschedules with at least 30 days' notice.

  • Cancellations made without rescheduling are not eligible for a refund. 

4. Client Responsibilities

Clients agree to:

  • Provide a single primary point of contact for all matters related to the project/event(s) named in this Agreement. A secondary point of contact may also be provided.

  • Meet and/or communicate with Mission Minded Event Co. regularly and frequently, as appropriate. A preliminary meeting/communication schedule may be defined in the initial phase of the project.

  • Keep Mission Minded Event Co. aware of all matters that may impact Planner’s scope, services, deliverables, and responsibilities.

A signed contract is required before any work begins.

5. Intellectual Property

All concepts, materials, and designs created by Mission Minded Event Co. remain our property. Final materials are for the client’s use under the terms of the signed contract.

Unused concepts or proposals remain the property of Mission Minded Event Co. and may not be used without permission.

We reserve the right to share any work we've created on our website, social media, or marketing materials — but we will never exploit or misrepresent our clients for our own gain.

6. Changes & Additional Services

Any changes to the agreed services and scope of work must be confirmed in writing via email.

If additional services or significant modifications are requested, an hourly rate will be added on top of the original contract agreement.

7. Limitation of Liability

We are committed to finding solutions that work best for everyone. However, we are not responsible for circumstances beyond our control (such as vendor cancellations, weather, or acts of nature). In no event shall either party be liable to the other for any indirect, incidental, consequential, or punitive damages arising out of or related to this contract, including but not limited to lost profits, loss of business, or loss of data. Additionally, Mission Minded Event Co. agrees to exercise reasonable care and skill in event consulting services. However, Mission Minded Event Co. shall not be held liable for any damages, losses, or injuries arising from the actions or omissions of third-party vendors, suppliers, or other parties whether directly or indirectly under the control, supervision, or direction of Mission Minded Event Co.

8. Privacy & Confidentiality

All client information and event or project details will be kept private as appropriate and within reasonable limitations for successful execution of a project. During the work process, both parties may disclose certain confidential and proprietary information to each other. Confidential information may include but is not limited to, event concepts, attendee lists, financial information, vendor contracts, and any other information deemed confidential by either party.

With your permission, we may share photos, testimonials, and event stories on our website or social media to promote our business — always with respect and care.

9. Governing Law

These terms are governed by the laws of the State of Florida.

10. Contact Us

If you have any questions about these terms, please reach out to us at hello @ missionmindedeventco.com.

Thank you for trusting Mission Minded Event Co. to bring your vision to life!